Wedding Ceremony at Bay View
Wedding Ceremony at Bay View
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Wedding Ceremony & Reception FAQs

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General FAQ

One of our Catering Sales Managers will assist you with your inquiry. If you are interested in proceeding with your wedding at Turtle Bay they will prepare a contract proposal for your review. After your contract and deposit is finalized you will be assigned to a Catering & Conference Service Manager who will be your primary on-site point of contact through to your event date.

Events with a fully catered banquet reception may be contracted up to 12 months before your wedding date. A fully catered banquet reception without a ceremony may also be booked up to 12 months before your wedding date. We will require a non-refundable and non-transferrable $5,000 deposit to accompany your signed catering contract and secure your date and venue. Ceremonies without a fully catered banquet reception may contract with a 100% non-refundable deposit at 2 months out.

We are happy to show you our beautiful property. Site tours are available from 10:00am to 2:00pm Monday through Friday by appointment only, based upon availability. Our Sales offices are closed on Saturdays, Sundays, and Holidays. Site tours take approximately 1 to 1.5 hours. Please schedule your appointment in advance by calling 808.447.6225 or emailing [email protected] at least 2 to 3 weeks out from your preferred tour date.

Your Catering Sales Manager can assist you with setting up a room block for you and your guests. We have a minimum 2 nights stay/10 rooms per night requirement to initiate a room block. A room block contract preserves the room availability specifically for your guests and keeps the rate constant up to 14 days out from your arrival. To secure a room block contract a 50% good faith deposit will be required (10% if booked in conjunction with a Turtle Bay Catering Event). Once contracted, the rooms are considered pre-sold and you will be financially obligated to ensure they are reserved and occupied.

We highly suggest securing a hotel room the day before and the night of your wedding to guarantee a hotel room where you can get ready.

We are generally blessed with beautiful weather year round. In the event of inclement weather an alternate indoor venue will be provided for your event. Event relocations must be organized with your Catering and Conference Service Manager no less than 4 hours prior to event start. Relocations are done as a courtesy and no reimbursements will apply.

Menu pricing is subject to change up to 6 months prior to the event.

We offer Kama’aina (Hawaii resident) menu options for events with 150+ attendees with proof of Hawaii residency.

All contracted special events include the services of our Catering & Conference Service Manager representing Turtle Bay and will be your Turtle Bay Resort on-site contact. The Catering and Conference Service Manager selects and contracts any vendors for the equipment and services that may be included with your catering contract. They will assist you with your menu and floor plan design as well as provide any additional vendor recommendations for services not provided for via your contract. On your wedding day they will be present to oversee Turtle Bay's involvement in your wedding and ensure that the specifics that Turtle Bay has committed to are fulfilled.

A Wedding Coordinator represents the couple. A wedding coordinator would be a vendor that you would select and contract at your own discretion. Wedding coordinators or even "day of" coordinators manage the event from the client's (bride & groom’s) side. Typically a full service coordinator would assist you with establishing a budget, designing a theme, creating your timeline for the day, selecting vendors and managing the delivery of their goods and services on event day, event set-up and decor, facilitate your ceremony rehearsal, conducting the ceremony processional and managing the wedding day to keep it as stress-free as possible for the bride & groom.

Our Catering & Conference Service Manager and your Wedding Coordinator can partner together for a seamless and memorable event.

While we do not require you to book a Wedding Coordinator, it is highly recommended.

The majority of your planning will be within 3 months of your event date. At that time you will be able to finalize your menu and determine your event timeline and floor plans.

We have a list of vendors who frequently work with our hotel and are familiar with our property. Upon finalizing your contract, this list of vendors will be provided to you via your Catering and Conference Service Manager. You may utilize any vendor of your choosing, even those not on our vendor listing.

Self parking for guests attending an event at Turtle Bay Resort is complimentary.

Currently there is not a regularly running shuttle to and from Turtle Bay Resort. Our vendor list includes transportation vendors that you are welcomed to make personal arrangements with.

Wedding Package FAQ

For maximum venue use, we recommend the following event schedule:

Pavilion Event Package, Kuilima Point Event Package, Kuilima Ballroom Event Package , Kahuku Ballroom Event Package, Stables Event Package & 18th Green Event Package:

Morning Ceremony: 10:30 a.m. – 11:00 a.m.

Lunch Reception: 11:00 a.m. – 4:00 p.m.

Evening Ceremony: 4:30 p.m. – 5:00 p.m.

Cocktail Reception: 5:00 p.m. – 6:00 p.m.

Dinner Reception: 6:00 p.m. – 10:00 p.m.

 

Kuilima Cove Event Package & Bay View Beach Event Package:

Morning Ceremony: 10:30 a.m. – 11:00 a.m.

Lunch Reception: 11:00 a.m. – 4:00 p.m.

Evening Ceremony: 3:30 p.m. – 4:00 p.m.

Cocktail Reception: 4:00 p.m. – 5:00 p.m.

Dinner Reception: 5:00 p.m. – 9:00p.m.

*Please refer to our Wedding Package offerings for set-up inclusions. Food and Beverage minimums will apply in addition to your event package pricing. Flowers and décor, wedding vendors such as officiant, photographer, musician, etc. are not included in event package pricing and must be booked on your own.

While our menu prices are not based on the day of the week, we do have lower starting food and beverage minimum requirements* for events held on Sunday through Wednesday making those days most appealing for smaller events with 50 or less attendees. Additionally, guest room rates are generally lower on Sundays through Wednesdays.

*Please refer to our Event Package offerings for our tiered starting Food and Beverage minimum requirements.

The majority of our venues require a substantial amount of time to set-up all of the required equipment and thus the venues are often reserved for your event exclusively for the entire day, even if the ceremony will be off site. We have included the complimentary use of ceremony venues with our Event Packages and do not discount for off-site ceremonies.

Ceremony FAQ

All of Turtle Bay Resort’s outdoor ceremony venues have magnificent oceanfront views with three of our venues offering “toes-in-sand” options. 

*Please refer to our Event Package offerings for set-up inclusions.

Yes, based upon availability, we will provide complimentary access to the venue (empty set / no chairs) to you for 1 hour for a rehearsal, based on availability one month prior to your event. One month out from your event date you may inquire with your assigned Catering and Conference Service Manager regarding the availability of the venue.

You may inquire with your service manager directly regarding their availability for your rehearsal. While your service manager will typically arrange a pre-wedding meet and greet with you, they do not typically facilitate the rehearsal.

All weddings on Turtle Bay Resort property must be arranged through our Catering Sales Team. In consideration of all cottage guests, the cottage lawns are not available as event venues.

All weddings on Turtle Bay Resort property must be arranged through our Catering Sales Team. While the beaches in Hawaii are public, only a limited few are available for permitting for use as a wedding venue through the State/DLNR (department of land and natural resources). To have a wedding on a public beach in Hawaii you would have to select a beach from those that are allowable for weddings AND obtain a permit through the Hawaii DLNR. With regard to the beaches at Turtle Bay, the resort property ownership extends to the “high watermark at high tide” (basically up to the water line, there are sandy portions of the beaches that are actually resort property) from Kahuku Point to Kawela Bay.

Ceremonies without a fully catered banquet reception may contract with a 100% non-refundable deposit at 2 months out.

Reception FAQ

Our catering menu provides pre-set as well as “design your own” menu options. We are more than happy to tailor a menu to your specific preferences.

We are a full service hotel and all food & beverage must be catered through our resort.

Yes you may bring in your own wedding cake. There will be a $ 3.50 per person cake service fee plus 23% service charge and 4.712% Hawaii tax.

Yes, we allow amplified music at each of our event venues. Amplified music must conclude at the end of the reception.

Guests that would like to continue the festivities find Off the Lip, the Bar, located in our main lobby, to be the ideal location. You may also inquire with your Catering Sales Manager about options for booking a private banquet “After Party”.

Your Catering and Conference Service manager will assist you with designing your floor plan. We have the following furniture and linen options available: 

  • 5’ (60”) round banquet tables 
  • 6’ (72”) round banquet tables
  • White folding chairs

*Note: 8 chairs to a 5’ round table, 10 chairs to a 6’ round table. 

  • 6’ (60” ) rectangle banquet tables 
  • 8” ( 96”) rectangle banquet tables
  • White folding chairs

*Note: 6 chairs to a 6’ rectangle table, 8 chairs to a 8’ round table. 

  • 3’ round cocktail highboy and lowboy tables 
  • Outdoor chairs: white padded chairs 
  • Indoor chairs: padded banquet chairs 
  • White or champagne tablecloths and napkins 
  • Standard dinnerware: standard white flatware, standard silverware, standard glassware
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